Clinic Management Software, Check-In to GST Bill
Patients, OPD, scans, pharmacy and billing in one system, with GST-ready invoices, built around the way your clinic already runs.
Illustration with made-up names, not a client’s data.
Who It’s For
Clinic systems are built for you, around your own flow. These are the places we usually hear from.
Clinics Running on Registers
Patient details, visits and payments are written in registers, and finding a returning patient’s history means flipping through pages.
Diagnostic and Scan Centres
Scans and tests are booked, done and reported in different places, and linking them back to the patient and the bill takes effort.
Clinics with an In-House Pharmacy
The pharmacy counter works on its own, so dispensing isn’t linked to the visit or the final bill.
Practices Doing GST Billing by Hand
Invoices are typed separately from what happened at the counter, and mistakes creep in at the end of a long day.
Owners Who Want the Day’s Picture
You want to know how many patients came in, what was done and what was billed, without adding up registers.
Where Clinic Days Get Messy
A busy clinic runs on registers, separate billing software and staff memory. It works, until it doesn’t.
Patient History Is Scattered
Previous visits, scans and prescriptions are in different registers, so staff ask patients to repeat themselves.
Billing Lives in a Separate System
Reception records the visit, then someone types it again into billing software.
GST Invoices Take Effort
Invoices are prepared by hand or in a tool that doesn’t know what happened at the counter.
The Pharmacy Works on Its Own
Dispensing isn’t linked to the visit, so it’s hard to see the full picture for a patient.
End-of-Day Totals Take an Hour
Someone adds up registers and bills before the clinic can close.
A Clinic Day, Step by Step
This is the usual path a patient takes through a clinic or diagnostic centre, and how the system we build supports each desk.
The Patient Arrives
What Happens
A new or returning patient walks up to reception and gives their name and phone number.
How the CRM Fits
Reception finds a returning patient by name or phone, or registers a new one in a few fields. No repeated questions for people who’ve been before.
Check-In and Queue
What Happens
The patient is checked in for a consultation or a scan and waits their turn.
How the CRM Fits
The visit is opened against the patient’s record, so every desk after reception works from the same visit.
The OPD Consultation
What Happens
The doctor sees the patient, notes their findings and writes what comes next.
How the CRM Fits
The consultation is recorded on the visit, with the doctor’s notes and any tests or medicines that follow, visible to the doctor and the desks that need them.
Scans and Tests
What Happens
If a scan or test is needed, it’s done at your centre and reported.
How the CRM Fits
Scans and tests are recorded against the same patient and visit, with the scan report kept on the record, so the history shows what was done, when, and what it found.
The Pharmacy Counter
What Happens
The patient collects medicines on the way out.
How the CRM Fits
Dispensing is recorded with the visit and carried into the bill, instead of being billed separately.
Billing
What Happens
The patient pays for the consultation, scans and medicines.
How the CRM Fits
A GST-ready invoice is generated from what actually happened during the visit, not typed again from memory.
Closing the Day
What Happens
The owner or manager wants to know how the day went before closing.
How the CRM Fits
We build the day-end view your clinic needs, from patient counts to what was billed, so it doesn’t take an hour of adding up.
What We Build
A system designed around your clinic’s flow, from the front desk to the bill.
Patient Registration and History
Each patient’s visits, scans and bills in one record, found by name or phone number.
OPD Visits and Doctor’s Notes
Check-in, the consultation with the doctor’s notes, and follow-up recorded against the patient.
Scans and Scan Reports
Scan and test records, with their reports, linked to the visit and the patient.
Pharmacy
Dispensing recorded with the visit and included in the bill.
GST-Ready Invoices
Invoices generated from what actually happened, ready for GST.
Roles for Each Desk
Reception, doctors and pharmacy each see what they need, and nothing more.
Built Around Your Flow
Screens and steps shaped around how your clinic works today, not a generic hospital system.
Moving Off Registers
Where existing patient records are in sheets, we import and clean them before go-live.
Your Data, Backed Up
Automatic backups and a full export whenever you want it.
How a Clinic Project Runs
We work around clinic hours, and nothing old is switched off until the new system works. The dates go into a written plan.
Discovery
We watch how patients move from the front desk to the pharmacy and the bill.
Plan Sign-Off
Screens, roles, invoices and reports written down for you to approve.
Build
Built in rounds, with each desk’s screens shown to the people who will use them.
Testing
Tested with real-shaped patient journeys on the devices your staff use.
Launch
Switched on desk by desk, with the old process available until you’re confident.
Training
Training as agreed for your team: reception, doctors and pharmacy staff.
Support
An annual maintenance plan, which can cover fixes and improvements.
What You Get at Handover
Your clinic should be able to run the system day to day without calling us.
Logins for Every Desk
Separate logins for reception, doctors and pharmacy, each with access to only what that desk needs.
An Admin Login
For the owner or manager, to add staff, remove leavers and see everything.
Your Data, Exportable
A full export of your patient, visit and billing records whenever you need it.
Backups You Know About
Scheduled backups, with a clear explanation of where they go and how a restore works.
Desk-by-Desk Notes
Short written steps for each desk: registering a patient, recording a visit, dispensing and billing.
Training As Agreed
Training as agreed for your team, for reception, doctors and pharmacy staff on their own screens.
Support After Launch
Clinics change: a new doctor joins, a new scan is offered, a new item is added to the bill. An annual maintenance plan can keep those changes quick and keep the system running smoothly in the background.
You speak directly to the person who built the system, so changes don’t need a long explanation.
What a Plan Can Cover
- Fixes if something doesn’t work as agreed
- Adding new services, scans or billing items
- Adding and removing staff accounts
- Checking that scheduled backups keep running
- Small changes to screens and invoices
What your plan includes is written down before you sign it.
Relevant Work
Clinic case studies will appear here once each client has approved them in writing.
Happy to walk you through how your clinic would use it, on a free call.
Book a Free Consultation →Clinic Software Questions
Something else on your mind? Ask us directly.
Does It Produce GST Invoices?
Yes. Invoices are generated from the visit, scans and pharmacy items, ready for GST.
Can It Handle Scans and Diagnostics as Well as OPD?
Yes. Scans and tests are recorded against the patient and the visit, with their reports, alongside OPD consultations and the doctor’s notes.
Can Reception Find Returning Patients Quickly?
Yes, by name or phone number, with their past visits, doctor’s notes, scan reports and bills in one place.
Who Can See Patient Records?
Access is set by role, so each desk sees only what it needs.
Is This a Ready-Made Product?
Clinic systems are built for you, around your own flow. Evalo CRM covers real estate and education teams.
Can We Keep Using Our Registers While We Switch?
Yes. We switch on desk by desk, and the old process stays available until you’re confident in the new one.
Will It Work on the Computers We Already Have?
It runs in a web browser, so ordinary office computers are usually enough. We check this during discovery.
Can Old Patient Records Be Imported?
Where they’re in spreadsheets, yes. We clean and import them before go-live. Paper registers would need to be typed up first.
How Is It Priced?
Every clinic system is quoted after we understand your flow. The first consultation is free.
Tell Us How a Patient Moves Through Your Clinic.
The first call is free. We’ll sketch the system around your day.
Talk to Us Directly
Message, call or email. You’ll reach the founder, and we’ll set up a free call around your team’s day.
Chat on WhatsApp Call +91 97817 60005Email info@evaloai.com